For Municipalities, Regions, Hospitals, Universities, Research organisations and other public sector bodies

All your public procurement, on one platform

From request to payment, in one digital flow.

e-ROE automates and simplifies expense management for public bodies, organising every stage into a single workflow: from purchase order and approvals to commitment, delivery, invoice and fixed asset. It connects people, approvals, documents and information systems, with automatic publication to ΔΙΑΥΓΕΙΑ and ΚΗΜΔΗΣ and a complete audit trail — for transparency, consistency and faster processing.

e-ROE orders list

EU-resident data · Open standards · Interoperability with third-party systems

One flow. From start to finish.

  1. Request
  2. Approvals
  3. Commitments
  4. Order
  5. Delivery
  6. Invoice
  7. Payment

Built around the Greek regulatory framework

  • Law 4412/2016
  • ΔΙΑΥΓΕΙΑ
  • ΚΗΜΔΗΣ
  • myDATA
  • GDPR

Get started in three steps

Installation and configuration are handled by us, tailored to your organisation type and structure.

  1. 1

    Configure your organisation

    We set up your org chart, roles, approval thresholds and document templates for your organisation type.

  2. 2

    Training & integrations

    We train your teams and connect the services you need (ΔΙΑΥΓΕΙΑ, ΚΗΜΔΗΣ, myDATA, your organisation's own back-office system, LDAP/SSO).

  3. 3

    Go live

    Users create orders, sign digitally and track every expense with full transparency.

The full spend lifecycle, with no gaps

Digital management without the needless paperwork. One unified platform replaces scattered Excel & Doc/Docx files, emails, manual processes and paper documents.

The complete digital spend flow

Track every stage, from the initial request to the completion of payment, with a clear view of where each expense stands.

Approval workflows & purchase orders

Configurable signing chains with a state machine, amount thresholds and automatic routing per expense type.

Digital signatures & approvals

Signing and approval are built directly into the workflow — using your own qualified signing certificates.

One page per expense

Every purchase order has a single hub: details and amounts, line items and accounting codes, supplier, commitments, documents and files, publications (ΑΔΑ/ΑΔΑΜ), deliveries, invoices, fixed assets, comments, notifications and the full action history — with no hunting through folders and email.

Commitments (ΑΑΥ)

Record and approve commitments, internal commitments and automatic publication to ΔΙΑΥΓΕΙΑ.

Automatic publication — ΔΙΑΥΓΕΙΑ & ΚΗΜΔΗΣ

The publications the law requires to ΔΙΑΥΓΕΙΑ and ΚΗΜΔΗΣ, automated — with electronic protocol assignment and retrieval of the signed document.

Connection to your information systems

Interoperability with third-party systems, the electronic protocol register and your organisation's other systems — so a figure is entered once.

Transparency & traceability

A complete history of the procedure: every action is recorded immutably — who, when and what changed — with a clear view of the status of each expense.

Less time. Fewer mistakes.

Repetitive steps automated and paper handling cut back, with dashboards, KPIs and measurable savings from going digital.

e-ROE does not provide qualified electronic signatures (QES) and is not a trust service provider: it manages the signing workflow, while each signer uses their own qualified certificate (e.g. ΑΠΕΔ or another qualified provider).

Support for every type of expense

Different flows and controls per category, in line with the law.

  • Simple expenses — direct awards (up to €30,000)
  • Utility expenses
  • Travel expenses
  • Acquisition titles (Τίτλοι κτήσης)
  • Rent

Integrations

Connects to the systems you already use.

  • Your organisation's own systems
  • Electronic Protocol
  • ΔΙΑΥΓΕΙΑ
  • ΚΗΜΔΗΣ
  • myDATA / e-Invoicing
  • SSO (SAML / OIDC)
  • LDAP / AD

Integration availability depends on your subscription plan and on the interoperability capabilities of your own system.

Secure by design

Protecting your organisation’s data is fundamental.

Malware scanning

Every uploaded file is scanned by antivirus software before it is stored.

Complete audit trail

An immutable record of all actions and state changes.

Granular permissions (RBAC)

Access based on role and position in the org chart.

Ready to digitise your procurement?

Book a short demo and see e-ROE running on your own processes.

Request a demo